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What You’ll Do

PLANNING AND ORGANIZING ARRANGEMENTS
- Assist in organization of all meetings/ events.
- Responsible for co-coordinating and minuting all department meetings.
- Attends regular departmental meetings with manager to build in continuous feedback mechanisms.
- Ensure that all travel arrangements are made with the approved travel agent and responsible for coordinating registration for congress and seminars for all members of the department.
- Coordinate regular reporting of departmental goals for the Marketing Manager/ Group Product Manager.
- Coordinate regular departmental activity reports for the Marketing Manager/ Group Product Manager.
ARCHIEVING AND FILE KEEPING
- Establish document-tracking system for promotional material approval forms and printed materials and follow- up as per SOPs, maintain samples of marketing materials.
- Archive all critical documents and establish a database and strong follow-up system for Marketing department Archives.
- Participate in and give administrative support to specific Marketing projects, PRs preparation

ADMINISTRATIVE SUPPORT TO DEPARTMENT PROJECTS AND TASK FORCES
- Support Marketing department by handling necessary administrative tasks in department projects such as data entry to a database, file preparation, etc.
- Participate to relevant task forces as Marketing Department Representative.

Requirements:
- Education: University degree (or last year student).
- Experience: at least 1 years of experience in a similar assistant role.
- Efficient Computer Skills (Word, Excel, PowerPoint).