Просмотр вакансии

Purpose of the role:

You will be responsible for managing HR documentation, supporting onboarding and offboarding processes, maintaining HR records, and ensuring efficient collaboration between employees, managers, legal counsels, and cross-functional teams.

Key responsibilities:

• Handling employment contracts across multiple locations: Malta, Cyprus, Lithuania, Bulgaria, SA, and Greece.

• Communication: Partnering with directors, legal counsels, and employees (managing onboarding, sending change notifications, and requesting/providing necessary details for contract execution).

• Reporting: Generating and exporting HR reports upon request.

• Time-off Tracking: Managing working hours and time-off records according to internal processes, and sharing this data with cross-functional teams in a timely manner.

• HRMS Audits: Conducting regular data audits within the HRMS to ensure data integrity.

• Offboarding: Managing employee terminations (closing related tasks, timely data sharing with relevant departments, and updating timesheets).

• Timesheet Management: Preparing and maintaining timesheets for specific group entities/companies.

• Employee Support: Assisting with the preparation of employment certificates, reference letters, and other official documents upon employee request.

• Advisory: Providing guidance on labor law queries to cross-functional teams (in collaboration with local legal counsels).

Required Experience:

• Experience: At least 2 years of proven experience in HR administration and personnel documentation.

• Skills: Exceptional attention to detail, accuracy, and strong organizational skills when handling paperwork.

• Languages: English proficiency at B2 level or higher (both written and spoken), and Russian level (C1).

• Soft Skills: Outstanding, friendly communication skills and a collaborative mindset.

Nice to have:

• Prior experience working in an international company.

• Experience with HRMS platforms (e.g., HiBob).