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Evolution Gaming is looking to hire a responsible and forward-thinking Office Administrator for our branch in Minsk. For the first several months we expect the person to work part-time: 10am-2pm. Then move to full-time employment, when the office is large enough and there is a necessity to make the transition.

Duties and responsibilities:

• Maintain office services by organizing office operations and internal client service;
• Design, maintain and implement policies and procedures for document workflow, office physical security and visitor handling. Make efforts to optimize process workflows efficiently using technology;
• Maintain good working conditions and office efficiency by planning and implementing office systems, layouts, equipment and supply procurement at the same time looking for cost efficiency;
• Prepare Office Management (OM) department budget for Minsk office. Allocate and control financial resources within own area consistent with goals, priorities and budget. Analyse variances, initiating corrective actions if needed;
• Implement supplier/procurement strategy through rational, timely procurement planning and execution. Prepare statements of work and procurement requirements. Review alternative supplier proposals / applications and unsolicited proposals. Guide supplier/sub-contractor work. Monitor supplier performance, resolving issues as they arise;
• Develop and maintain the system of OM KPIs;
• Keep office equipment inventory list and mark all inventory items with inventory numbers;
• Provide OM-related updates for company internal communication channels;
• Organize corporate events, team buildings;
• Maintain general office tidiness and supervision of cleaners’ performance;
• Greet, assist, and/or direct the public to the appropriate host employee;
• Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargo from/to company parties or partners;
• Cooperate with building management/landlord;
• Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing assets;
• Assist in the planning and preparation of meetings, conferences, and conference calls, ensure availability of office supplies in meeting rooms.

Qualifications:

• Secondary (higher, special etc.) education;
• At least 2 years of office administration or other administrative role;
• Excellent written and verbal Russian and English communication skills;
• Experience with standard software applications, including MS Office, Windows;
• Data analysis skills with ability to produce reports, KPIs;
• High sense of responsibility;
• Effective multitasking, strong project management and time management skills;
• Outgoing personality with fast thinking and proactive attitude;
• Flexible and able to work in a fast-paced, ever-changing environment;
• Proven skill to run information search and draw information from various sources;
• The ability to accurately fulfil the direct management orders and work tasks;
• Collaborative work style and commitment to get the job done

We offer:

• Challenging work in an international company;
• Competitive remuneration package;
• Bright and supportive colleagues, professionalism and opportunity for personal development.